Exhibitor Information

Maximize Your Why

Highlight Your Why

From visibility to credibility, exhibiting at WVC’s Annual Conference has hundreds of benefits for your business. Over 15,000 veterinary leaders flock to Las Vegas for this influential event – it’s the perfect place to discover your untapped sales potential by connecting with a unique and targeted audience.

WVC understands that when you exhibit at Annual Conference you come with a specific purpose - maximize your why by adding on a lucrative sponsorship! Position yourself at the forefront of veterinary medicine to leave a lasting impression and ensure you’re recognized by the right people, at the right time. 

Annual Conference is four days full of limitless opportunities,
now it’s yours to discover.

Download Exhibits Info 

Invoices will be sent once the booth is confirmed and assigned. If you request a move or increased booth space, then invoicing will take place once a new location has been agreed upon. Once the invoice has been received, companies will have net 45 days for payment. If payment is not received by this time, booth space will be released.

Standard Booths

  • 10 x 10 ft. In-line Booth Zone A    $4,300
  • 10 x 10 ft. In-line Booth Zone B    $4,100
  • 10 x 10 ft. In-line Booth Zone C    $3,900
  • 10 x 10 ft. In-line Booth Zone D    $3,700
  • 10 x 10 ft. Non-profit Booth           $600
  • Corner Premium (Per Corner)      $400

Premium Booths

  • Island Booth Zone A    $53 per sq. Ft.
  • Island Booth Zone B    $51 per sq. Ft.
  • Island Booth Zone C    $49 per sq. Ft.
  • Island Booth Zone D    $47 per sq. Ft.

Western Veterinary Conference (“WVC”), a Nevada non-profit organization, is the sole entity selecting new exhibitors (“Exhibitors”) for the Annual Conference. WVC’s decisions are based on each Exhibitor’s products or services, which must directly relate to the veterinary industry. WVC retains the right, at its sole option, to approve Exhibitors and determine the Exhibitor’s booth and space allocations (“Exhibit Booth” or “Exhibit Space”) and banner/signage locations. WVC makes no representations or warranties, express or implied, to Exhibitor regarding the success of Exhibitor’s efforts for which the Exhibit Space will be used or to the number of Conference participants or the demographic nature of such participants.

  • 24-hour Exhibit Hall perimeter security during exhibit days
  • Access to Exhibitor Lounge
  • Company listing on the website and mobile app
  • Admittance to evening Conference entertainment
  • Admittance to Scientific Sessions with CE credit
  • Exhibition and contact information displayed on the WVC website
  • One (1) complimentary lead retrieval device
  • Four (4) complimentary badges per 100 sq. ft. of booth space
  • Aisle carpeting
  • One 8 ft. back drape and two 3 ft. side drapes
  • One 18 x 12 in. identification sign with company name and booth number
  • Opportunities to sponsor and advertise for increased visibility
  • $150 in lunch vouchers for every 100 sq ft of booth space
  • Access to Exhibitor Lounge
  • Admittance to Evening Conference Entertainment
  • Admittance to Scientific Sessions with CE credit
  • Booth carpet
  • Exhibition and contact information displayed on the WVC website
  • One (1) complimentary lead retrieval device
  • Four (4) complimentary badges for every 100 sq. ft. of rented booth space
  • One 6 ft. x 24 in. x 30 in. skirted table
  • Two (2) standard chairs
  • One 18 x 12 in. identification sign with company name and booth number
  • Opportunities to sponsor and advertise for increased visibility
  • $150 in lunch vouchers for every 100 sq ft of booth space

TARGETED MOVE-IN ISLANDS & LARGE BOOTHS

Saturday, February 15 |  8:00a–6:00p

Reference the GES Exhibitor Service Kit for assigned start times.

GENERAL MOVE-IN

Sunday, February 16 |  8:00a–8:00p

All exhibits must be in show condition and operational by 8:00p on Sunday, February 16. A company with no evidence of presence by 8:00p on Sunday, February 16, will be considered a no-show and space will be reassigned.

EXHIBIT DAYS & HOURS

Monday, February 17 | 9:00a–6:00p
Tuesday, February 18 | 9:00a–6:00p
Wednesday, February 19 |  9:00a–2:00p

Exhibiting companies who dismantle or move prior to 2:00p on Wednesday, February 19, will not be offered an application to exhibit the following year.

EXHIBITOR REGISTRATION HOURS

Saturday, February 15 |  8:00a–6:00p
Sunday, February 16 | 7:00a–8:00p
Monday, February 17 |  7:00a–6:00p
Tuesday, February 18 | 8:00a–6:00p
Wednesday, February 19 | 8:00a–2:00p

DISMANTLING HOURS

Wednesday, February 19 | 2:00p–10:00p
Thursday, February 20 |  8:00a–12:00p


NOTICE: NO SUITCASING!

If an exhibiting company promotes products onsite other than what they were approved for, they can be asked to leave the exhibitor floor.

5 Reasons to Exhibit...

  1. WVC promotes Exhibit Hall traffic with advertising opportunities, session-free hours and activities such as the Exhibit Hall Mixer, and Vet Detective scavenger hunt
  2. Approximately 70% of WVC exhibitors met or exceeded their objectives for exhibiting at the WVC Annual Conference
  3. WVC collaborates with exhibitors to identify goals and work toward ROI
  4. The WVC Exhibit Hall is very easy to navigate with 70% of participants saying they were Extremely Satisfied or Satisfied with the ease
  5. WVC exhibitors generate an average of 309 leads*

Get More Info

*Based on the number of leads counted by a vendor

550x485_Exhibits
550x485_ExhibitsExpand

Reclaim Your Booth...

If your company exhibited in 2019, you may reclaim your 2019 location for 2020, provided you return your completed application to WVC by July 1, 2019. To get started, click on the button below.

Access Exhibitor Portal

Exhibit Hall Floorplan

Expand Your Booth...

If your company exhibited in 2019 and would like to move or expand your location, please indicate that on your application. We will start to work on moves once we have confirmed with all of the 2019 participants that they are returning or declining to participate. 

Access Exhibitor Portal  

New to WVC...

If your company did NOT exhibit at WVC in 2019, please complete the application below to get started. If approved to exhibit, an invoice will be emailed after the exhibit space is assigned and your company’s name will be placed on the exhibit booth waitlist until 2019 exhibitors have been allocated space. 
 
Exhibitor Toolkit

Onsite Details...

TARGETED MOVE-IN ISLANDS & LARGE BOOTHS
Saturday, February 15 | 8:00a–6:00p
Reference the GES Exhibitor Service Kit for assigned start times.

GENERAL MOVE-IN
Sunday, February 16 | 8:00a–8:00p
All exhibits must be in show condition and operational by 8:00p on Sunday, February 16. A company with no evidence of presence by 8:00p on Sunday, February 16, will be considered a no-show and space will be reassigned.

EXHIBIT DAYS & HOURS
Monday, February 17 | 9:00a–6:00p
Tuesday, February 18 | 9:00a–6:00p
Wednesday, February 19 | 9:00a–2:00p
Exhibiting companies who dismantle or move prior to 2:00p on Wednesday, February 19, will not be offered an application to exhibit the following year.

EXHIBITOR REGISTRATION HOURS
Saturday, February 15 | 8:00a–6:00p
Sunday, February 16 | 7:00a–8:00p
Monday, February 17 | 7:00a–6:00p
Tuesday, February 18 | 8:00a–6:00p
Wednesday, February 19 | 8:00a–2:00p

DISMANTLING HOURS
Wednesday, February 19 | 2:00p–10:00p
Thursday, February 20 | 8:00a–12:00p

550x485_ExhibitsOnsite

EXHIBITor CONTACTS

NOTE: Refer to Exhibitor Service Kit available online after September 30, 2019, for the electrical, Internet, and other booth services contacts.

QUESTIONS ABOUT EXHIBITS

Need more direction regarding your upcoming exhibition at WVC, we're here to help. Call me to discuss further. 

Joel Altman
Exhibits Director
E: j.altman@wvc.org
T: 702443.9243

BECOME A SPONSOR

Let’s talk! Please contact me to organize a business development opportunity.

Lesa Boileau
Industry Relations Manager
E: L. Boileau@wvc.org
T: 702.715.0841

 

GENERAL INQUIRES & INFO

2425 E. Oquendo Road 
Las Vegas, NV 89120
TF: 866.800.7326 | P: 702.739.6698

New Exhibitor Application

If your company did not exhibit in 2019, please complete the application below to get started. If approved to exhibit, an invoice will be emailed after the exhibit space is assigned and your company’s name will be placed on the exhibit booth waitlist until 2019 exhibitors have been allocated space. 

Application Timeline

Dates are subject to change.

04/02/2019

2019 Booth Sales Open

Now's the time to reclaim, release and choose a new location, or expand your booth. Complete the application below to get started.

09/30/2019

Service Kit

Exhibitor Service Kit available online through GES

11/01/2019

Badges & Lead Retrieval

  • Badge registration opens
  • Lead retrieval opens
11/29/2019

Cancellation Deadline

Deadline to receive 50% refund for booth cancellation

01/08/2020

Advance Shipment

Advance shipment may begin arriving at warehouse 8:00a

01/16/2020

Advance Pricing & EAC Deadline

Last day for advance pricing from WVC Vendors and to submit EAC information.

02/14/2020

Advance Registration Ends

Advance registration for Exhibitor ends 5:00p*

02/15/2020

Mandalay Bay Shipments

Shipments to Mandalay Convention Center can begin 8:00a

Take Your Advertising to the Next Level

Get In Touch

PARTNER CONTACTS & QUICK REFERENCE

VENUE INFO

Mandalay Bay Resort & Casino
3950 Las Vegas Blvd. S
Las Vegas, NV 89119
T: 702.632.7777

DECORATOR INFO

GES Exhibitor Service Department
T: 702.515.5970

GES Support
TF: 800.475.2098
W: ges.com/contact

QUICK LINKS