Exhibitor Information

New Exhibitor Application Exhibitor Portal

Connect With Your Audience

From visibility to credibility, being an exhibitor at the WVC Annual Conference has hundreds of benefits for your business. Over 16,000 veterinary professionals flock to Las Vegas for this influential event. It’s the perfect place to discover your untapped sales potential by connecting with a unique and targeted audience.

WVC understands that when you exhibit at Annual Conference you come with a specific purpose—so expand your influence and increase ROI by adding on a lucrative sponsorship! Position yourself at the forefront of veterinary medicine to leave a lasting impression and ensure you’re recognized by the right people at the right time. 

Annual Conference is four days full of limitless opportunities. 
Now it’s yours to discover.

Invoices will be sent once the booth is confirmed and assigned. If you request a move or increased booth space, then invoicing will take place once a new location has been agreed upon. Once the invoice has been received, companies will have 45 days to make payment. If payment is not received by this time, booth space will be released.

Standard Booths

  • 10 x 10 ft. In-line Booth Zone A    $4,500
  • 10 x 10 ft. In-line Booth Zone B    $4,300
  • 10 x 10 ft. In-line Booth Zone C    $4,100
  • 10 x 10 ft. In-line Booth Zone D    $3,900
  • 10 x 10 ft. Non-profit Booth           $700
  • Corner Premium (Per Corner)      $400

Premium Booths

  • Island Booth Zone A    $56 per sq. Ft.
  • Island Booth Zone B    $54 per sq. Ft.
  • Island Booth Zone C    $52 per sq. Ft.
  • Island Booth Zone D    $50 per sq. Ft.

 

WVC, a Nevada non-profit organization, is the sole entity selecting new exhibitors for the Annual Conference. WVC’s decisions are based on each exhibitor’s products and services, which must directly relate to the veterinary industry. WVC retains the right to approve exhibitors and determine the exhibitor’s booth, space allocations ("exhibit booth" or "exhibit space"), and banner/signage locations. WVC makes no promises or warranties to exhibitors, direct or implied, regarding the success of the exhibitor's efforts, the number of conference participants, or the demographic nature of participants.

  • 24-hour Exhibit Hall perimeter security during exhibit days
  • Access to Exhibitor Lounge
  • Company listing on the website and mobile app
  • Admittance to evening Conference entertainment
  • Admittance to scientific sessions with CE credit
  • Exhibition and contact information displayed on the WVC Annual Conference website
  • One (1) complimentary lead retrieval device
  • Four (4) complimentary badges per 100 sq. ft. of booth space
  • Aisle carpeting
  • One 8 ft. back drape and two 3 ft. side drapes
  • One 18 x 12 in. identification sign with company name and booth number
  • Opportunities to sponsor and advertise for increased visibility
  • $150 in lunch vouchers for every 100 sq ft of booth space
  • Access to Exhibitor Lounge
  • Admittance to evening Conference entertainment
  • Admittance to scientific sessions with CE credit
  • Booth carpet
  • Exhibition and contact information displayed on the WVC Annual Conference website
  • One (1) complimentary lead retrieval device
  • Four (4) complimentary badges for every 100 sq. ft. of rented booth space
  • One 6 ft. x 24 in. x 30 in. skirted table
  • Two (2) standard chairs
  • One 18 x 12 in. identification sign with company name and booth number
  • Opportunities to sponsor and advertise for increased visibility
  • $150 in lunch vouchers for every 100 sq ft of booth space

TARGETED MOVE-IN ISLANDS & LARGE BOOTHS

Saturday, February 13 |  8:00a–6:00p

GENERAL MOVE-IN

Sunday, February 14 |  8:00a–8:00p

All exhibits must be in show condition and operational by 8:00p on Sunday, February 14. A company with no evidence of presence by 8:00p on Sunday, February 14, will be considered a no-show and space will be reassigned.

EXHIBIT DAYS & HOURS

Monday, February 15 | 9:00a–5:00p
Tuesday, February 16 | 9:00a–5:00p
Wednesday, February 17 |  9:00a–2:00p

Exhibiting companies who dismantle or move prior to 2:00p on Wednesday, February 17, will not be offered an application to exhibit the following year.

EXHIBITOR REGISTRATION HOURS

Saturday, February 13 |  8:00a–6:00p
Sunday, February 14 | 7:00a–8:00p
Monday, February 15 |  7:00a–5:00p
Tuesday, February 16 | 8:00a–5:00p
Wednesday, February 17 | 8:00a–2:00p

DISMANTLING HOURS

Wednesday, February 17 | 2:00p–10:00p
Thursday, February 18 |  8:00a–12:00p


NOTICE: NO SUITCASING!

If an exhibiting company promotes products onsite other than what they were approved for, they can be asked to leave the exhibitor floor.

5 Reasons to Exhibit...

  1. WVC promotes Exhibit Hall traffic with advertising opportunities, session-free hours, and activities such as the Exhibit Hall Mixer and the Vet Detective scavenger hunt.
  2. Approximately 70% of WVC exhibitors met or exceeded their objectives for exhibiting at the WVC Annual Conference.
  3. WVC collaborates with exhibitors to identify goals and work toward ROI.
  4. The WVC Exhibit Hall is very easy to navigate, with 70% of participants saying they were extremely satisfied or satisfied with the ease.
  5. WVC exhibitors generate an average of 309 leads*.

Get More Info

*Based on the number of leads counted by a vendor

wvc exhibitors
people interacting with wvc exhibitors

2021 Booth Selection...

If your company exhibited at WVC in 2020, you will receive information before the 2020 Conference regarding the space draw for 2021.

Access Exhibitor Portal

Exhibit Hall Floorplan

New to WVC Annual Conference...

If your company did NOT exhibit at WVC in 2020, please check back after May 1 for the application to exhibit.

Onsite Details...

TARGETED MOVE-IN ISLANDS & LARGE BOOTHS
Saturday, February 13 | 8:00a–6:00p

GENERAL MOVE-IN
Sunday, February 14 | 8:00a–8:00p
All exhibits must be in show condition and operational by 8:00p on Sunday, February 14. A company with no evidence of presence by 8:00p on Sunday, February 14, will be considered a no-show and space will be reassigned.

EXHIBIT DAYS & HOURS
Monday, February 15 | 9:00a–5:00p
Tuesday, February 16 | 9:00a–5:00p
Wednesday, February 17 | 9:00a–2:00p
Exhibiting companies who dismantle or move prior to 2:00p on Wednesday, February 17, will not be offered an application to exhibit the following year.

EXHIBITOR REGISTRATION HOURS
Saturday, February 13 | 8:00a–6:00p
Sunday, February 14 | 7:00a–8:00p
Monday, February 15 | 7:00a–5:00p
Tuesday, February 16 | 8:00a–5:00p
Wednesday, February 17 | 8:00a–2:00p

DISMANTLING HOURS
Wednesday, February 17 | 2:00p–10:00p
Thursday, February 18 | 8:00a–12:00p

participants and wvc exhibitors in the Exhibit Hall

EXHIBITor CONTACTS

QUESTIONS ABOUT EXHIBITS

Need more direction regarding your upcoming exhibition at WVC? We're here to help. Call us to discuss further. 

Joel Altman
Exhibits Director
E: joel@viticusgroup.org
T: 702.443.9243

BECOME A SPONSOR

Let’s talk! Please contact us to organize a business development opportunity.

Sponsorship & Development
E: sponsorships@wvc.org
T: 866.800.7326

 

GENERAL INQUIRES & INFO

2425 E. Oquendo Road 
Las Vegas, NV 89120
TF: 866.800.7326 | P: 702.739.6698

Application Timeline

Dates are subject to change.

04/14/2020

2021 Booth Sales Open

WVC will start reaching out to all companies that participated in the WVC 2020 Conference for Booth Selection.

09/30/2020

Service Kit

Exhibitor Service Kit available online through Freeman

11/01/2020

Badges & Lead Retrieval

  • Badge registration opens
11/1/2020

Cancellation Deadline

Deadline to receive 50% refund for booth cancellation

01/08/2021

Advance Shipment

Advance shipment may begin arriving at warehouse 8:00a

01/16/2021

Advance Pricing & EAC Deadline

Last day for advance pricing from WVC vendors and to submit EAC information.

02/12/2021

Advance Registration Ends

Advance registration for exhibitor ends 5:00p

02/13/2021

Mandalay Bay Shipments

Shipments to Mandalay Convention Center can begin 8:00a

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PARTNER CONTACTS & QUICK REFERENCE

VENUE INFO

Mandalay Bay Resort & Casino
3950 Las Vegas Blvd. S
Las Vegas, NV 89119
T: 702.632.7777

Mandalay Bay Exhibitor Services